Setting up MeetingManager

To host any type of meeting, you need to download and run the MeetingManagerclient.

  1. In a web browser, go to your meeting server web address, if branded, or go to http://meetingmanager.io for a generic launch point.
  2. Click the Download MeetingManager link.
  3. Download MeetingManager and run it.

Hosting an Interactive Meeting Using MeetingManager6-in-1 products, you can host four types of meeting. You can choose the type of meeting you want to host.
This section discusses the steps to host an interactive meeting. This meeting type is the conventional method of web conferencing.
Each attendee (using either PC or Mac) can interact in the meeting and can be the Presenter or a Controller.

  1. Launch MeetingManagerby clicking the MeetingManagershortcut from the desktop.
  2. Login using your PBX Portal Username and Password.  If the Meeting Server Address is blank, fill this with meet.yourdomain.com.

Note: If NO Password has been set or User Scope has been set as "No Portal" then use the Voicemail Pin for the password field.


  1. After login you can see in the MeetingManager Control Panel, the list of scheduled meetings and the following options available:
    - Host an unscheduled meeting
    - Join a meeting
    - Schedule a meeting

Hosting a Meeting

Click Hostto host an impromptu meeting.

  1. Here you may select the type of meeting you would like to immediately launch.
    Interactive MeetingIt allows you and your attendees to show and control each other's screen.
    HD Video ConferenceIt allows you to conduct an HD video conference.
    WebinarAttendees don't need to download anything and can view your presentation instantly with a browser on any platform.
    Remote SupportView and control attendee's computer immediately after the attendee joins this meeting.
    Remote Access to This ComputerAllow this computer to remotely unattendedly controlled. Meeting password is mandatory for this meeting.

  2. Optionally, enter a Subjectand Password by going to the next screen. If you enter a password, the invitees also need to enter the same password.
  3. For security reasons, you can limit your meeting attendees to be Only attendees from my network, with the exception of authorized public IP addresses. See the Administrator Manual about how to set these authorized public IP addresses.
  4. Click Attendee Emails if you want the attendee's emails to be required.
  5. Click Continue.
Informational Notes As you see in the image below, the MeetingManager offers helpful Informational Notes throughout the Control
Panel!

Joining a Meeting

When you receive an invite from the host, open your browser and

  1. Go to the meeting's server address
  2. Click the Join Meetingicon.
  3. Fill in the Meeting ID, Meeting Passwordand Your Name.
  4. Click the Join Meetingbutton.
  5.  If the meeting is a webinar, which does not require any download, you now join the meeting.
  6. If the meeting is not a webinar and you have a Java Virtual Machine (JVM) installed on your system a message will prompt you to install MeetingManager. Click Accept. Otherwise, you have to download the MeetingManager client and run it. If you have the MeetingManagerclient already installed, follow these steps to join a meeting:
    1. Launch MeetingManager by clicking the MeetingManagershortcut from the desktop.
    2. Click Join then fill in the fields.
    3. Enter the Meeting ID, Meeting Password(if required), Your Nameand the Meeting  Server Address.
    4. Click Join Meeting.

Pausing and Starting Application Sharing

When you start a meeting, by default, your desktop will be shown to meeting attendees.

  • To pause sharing your screen click the Pausebutton.
  • To start showing your screen again, click the Startbutton.

Changing Application Sharing

By default, your desktop is shown to the other attendees. The drop-down  listdisplays all the applications open in your system. To show another application, click the drop-downand choose a running application from the list.
 

Changing Presenter

The attendees who have joined the interactive meeting can also be the presenter to show his or her computer screen to other meeting participants. By default, the host will be the presenter. However, during a meeting, the host and the current presenter can assign any participant to be the presenter. To change the presenter, click Change Presenterand choose the presenter.

Give Control

During the meeting, you as the presenter can assign a participant as the controller. The controller is the person who can control your mouse and keyboard.
To change the controller, click Give Control, then choose the participant you want to assign control to or click on a name in the list of participants and click Give Control.

Click  Give Controlthen Reclaim Controller to reclaim control from the specified controller(s).

Chatting

While convening a meeting you can also chat with attendees. To chat with the attendees:

  • Click Chat.
  • In the Chat window, you have the option of choosing the attendees with whom
    you want to chat. Click the drop-down arrow and select the attendees.
  • Type in the text and click Send. To save the chat transcript click Save. Browse
    to the location and save the file. The chat is saved as a text file or a rich text file.

Recording
During a meeting, you can record the actions on the presenter’s screen. It also records the voice captured by the microphone on the presenter’s computer. To record the meeting conversation, you need to turn on your speakerphone and move it close to the microphone in order to capture conversations.
Click the record button to start recording and click it again to stop recording. When stopping the recording, the system prompts to ask you where to save the recording file. The file is an executable. Just run the file and it will replay the entire recording session

Meeting Manager Quick Guide